PRIVACY POLICY
11th Mismatch Negativity Conference (MMN2026)

Last Updated: 17-07-2026

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1. DATA CONTROLLER

Università degli Studi di Bari Aldo Moro
Department of Education, Psychology, Communication
Via Gaetano Salvemini, 6
70124 Bari, Italy

Contact: lab.forpsicom@gmail.com

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2. WHAT PERSONAL DATA WE COLLECT

When you register for MMN2026, we collect the following personal data:

Personal Information:
– Full name (first name and last name)
– Email address
– Phone number (optional)
– Affiliation/Institution
– Country of residence

Registration Information:
– Registration category (Student or Standard)
– Special dietary requirements (if provided)
– Accessibility needs (if provided)

Payment Information:
– Bank transfer receipt/proof of payment (for international participants)
– Payment date and confirmation

Student-Specific Information (if applicable):
– University name
– Student enrollment/registration certificate (PDF, JPG, or PNG)

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3. LEGAL BASIS FOR DATA PROCESSING

We process your personal data based on:
– Your explicit consent (provided through the registration form)
– Contractual necessity (to process your registration)
– Legal obligation (accounting and tax requirements)

By submitting the registration form, you consent to this privacy policy and the processing of your personal data as described herein.

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4. HOW WE USE YOUR DATA

Your personal data is used exclusively for:

Conference Organization:
– Processing your conference registration
– Verifying your payment
– Sending you conference-related communications
– Organizing conference logistics

Catering and Accommodation:
– Arranging meals based on dietary requirements
– Providing accessibility accommodations

Communication:
– Sending you conference schedule and materials
– Notifying you of any changes or updates related to MMN2026
– Responding to your inquiries

Administrative and Legal Compliance:
– Maintaining accounting and financial records
– Complying with Italian and EU tax regulations
– Fulfilling any legal obligations

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5. DATA RETENTION

Your personal data will be retained for the following periods:

Standard Retention:
– Registration and contact information: 6 months after the conference ends
– Payment receipts and financial documentation: as required by Italian law (10 years)

Student Documents:
– Enrollment certificates: destroyed within 30 days of payment verification

After the retention period, all personal data will be securely deleted or anonymized.

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6. WHO WE SHARE YOUR DATA WITH

Your personal data is shared with:

University of Bari Administration:
– Financial and accounting department (for payment verification)
– Event logistics team (for catering and accommodation arrangements)

Service Providers:
– Email service providers (for sending communications)
– Cloud storage providers (for secure data storage)

All third parties are bound by confidentiality agreements and will only use your data as necessary to provide services for the conference.

We do NOT sell, rent, or trade your personal data to any third parties.

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7. DATA SECURITY

We implement appropriate technical and organizational security measures to protect your personal data against:
– Unauthorized access
– Accidental or unlawful destruction
– Loss or alteration

All uploaded documents (enrollment certificates, payment receipts) are stored securely and access is restricted to authorized personnel only.

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8. YOUR RIGHTS

Under GDPR and Italian privacy law, you have the right to:

– Access: Request access to your personal data
– Rectification: Request correction of inaccurate data
– Erasure: Request deletion of your data (subject to legal retention requirements)
– Restriction: Request limiting how we process your data
– Portability: Request a copy of your data in a structured format
– Withdraw Consent: Withdraw your consent at any time (without affecting past processing)

To exercise any of these rights, contact us at: lab.forpsicom@gmail.com

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9. COOKIES AND TRACKING

Our website uses cookies for:
– Essential site functionality
– Analytics (to understand how visitors use our site)
– User preferences

For more information about cookies, please see our Cookie Policy or the University of Bari’s Cookie Policy at: https://www.uniba.it/it/ateneo/privacy/

You can manage cookie preferences in your browser settings.

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10. INTERNATIONAL DATA TRANSFERS

If your data is transferred outside the EU/EEA, it will only be transferred to countries with adequate data protection, or under appropriate safeguards (such as Standard Contractual Clauses).

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11. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time. Any significant changes will be communicated via email to registered participants.

The date of the last update is shown at the top of this page.

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12. CONTACT US

For questions about this Privacy Policy or to exercise your privacy rights, please contact:

Email: lab.forpsicom@gmail.com

Response time: We will respond to your privacy requests within 30 days.

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13. COMPLAINTS

If you believe your privacy rights have been violated, you have the right to lodge a complaint with the Italian Data Protection Authority (Autorità Garante per la protezione dei dati personali) at: www.garanteprivacy.it

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CONSENT

By submitting the MMN2026 registration form, you acknowledge that:
✓ You have read and understood this Privacy Policy
✓ You consent to the collection and processing of your personal data as described
✓ You understand your rights and how to exercise them

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Last Updated: 17-07-2026
MMN2026 Organizing Committee